Student Handbook

Welcome to Grove Heritage Academy. This handbook outlines the expectations, policies, and guidelines for students and families enrolled in our program. Please read it carefully and keep it as a reference throughout the school year.

• Students are expected to complete all assigned coursework by the end of each semester.
• A minimum of 4 hours of academic work per day is recommended for full-time students.
• Students should maintain a consistent daily schedule, though exact hours are flexible.
• All work submitted must be the student's own. Academic dishonesty will result in a zero on the assignment and may lead to disciplinary action.
• Students who fall more than 2 weeks behind in coursework will receive a progress alert. Continued delays may require a parent conference.

A minimum grade of D- (60%) is required to earn credit for a course. Students who score below 60% must retake the course or complete remediation as determined by their academic advisor.

GPA is calculated on an unweighted 4.0 scale.

• Progress reports are issued every 4 weeks via email to the parent/guardian on file.
• Quarterly report cards are issued at the end of each 9-week grading period.
• Report cards include: course name, current grade, credits earned, and teacher comments.
• Parents may request a progress update at any time by contacting the academic advisor.
• Parent-teacher conferences are available by appointment.

• Grove Heritage Academy operates on a flexible schedule. Students are not required to log in at specific times unless enrolled in a live session.
• Students are expected to complete coursework within the semester timeline.
• A minimum of 170 instructional days per school year is recommended to meet most state homeschool requirements.
• Extended absences or pauses must be communicated to the academic advisor in advance.

• Students are expected to conduct themselves with integrity, respect, and a Christ-like attitude in all interactions.
• Respectful communication is required in all correspondence with staff, teachers, and fellow students.
• Profanity, harassment, bullying, or discriminatory behavior will not be tolerated.
• Students participating in any Grove Heritage Academy online sessions or events are expected to dress modestly and appropriately.
• Violations of the code of conduct will be addressed on a case-by-case basis and may result in probation, suspension, or dismissal.

As Christians, we believe that honesty is a reflection of our character and our faith. Grove Heritage Academy holds all students to the following standards:

• All submitted work must be the student's own original work.
• Plagiarism, meaning presenting someone else's words or ideas as your own, is a serious offense.
• Use of AI tools (ChatGPT, etc.) to complete assignments is prohibited unless explicitly permitted by the instructor for a specific assignment.
• First offense: zero on the assignment + parent notification.
• Second offense: course failure + mandatory parent conference.
• Third offense: possible dismissal from the program.

• The primary method of communication is email.
• Staff respond to emails within 24 hours during business days (Monday to Friday, 8:00 AM to 4:00 PM).
• Academic advisors are available by phone during office hours.
• Urgent matters should be communicated by phone.
• All official school communications will be sent to the parent/guardian email on file. It is the family's responsibility to keep contact information up to date.

• A computer or laptop (Chromebook, Mac, or PC) with reliable internet access.
• Updated web browser (Chrome, Firefox, Safari, or Edge).
• Minimum internet speed: 5 Mbps download.
• A printer is recommended but not required.
• A working email address for the student and parent/guardian.
• A webcam and microphone may be required for certain assessments or live sessions.

• Families may withdraw at any time by submitting a written withdrawal request to the registrar.
• Withdrawal within the first 30 days of enrollment: full tuition refund minus registration fee.
• Withdrawal between 31-60 days: 50% tuition refund.
• Withdrawal after 60 days: no refund.
• Transcripts and records will be released upon request after all financial obligations are met.
• Students who withdraw mid-semester will receive grades for completed coursework only.

• Grove Heritage Academy accepts transfer credits from accredited schools, other homeschool programs, and online academies.
• Official transcripts from the previous institution are required for transfer credit evaluation.
• Transfer credits are reviewed on a case-by-case basis by the academic advisor.
• Credits earned at Grove Heritage Academy are transferable. Official transcripts formatted for college admissions and school transfers are available upon request.

• Standard Diploma: 25.5 credits required.
• College Preparatory Diploma: 28 credits required.
• Bible/Theology is required every year of enrollment.

For the complete course requirements and diploma track details, see our Academics page.

• Grove Heritage Academy maintains student records in compliance with applicable privacy regulations.
• Student information is never shared with third parties without written parental consent, except as required by law.
• Parents may request to view their student's complete records at any time.
• Record retention: student records are maintained for a minimum of 7 years after the student's last date of enrollment.

For full privacy details, see our Privacy Policy.